TERMINATION OF CONTRACT PROCEDURE AND POLICY

SCOPE

This Termination of Contract Policy applies to all employees of Optique. It covers the procedures and guidelines for both employees and the employer in the event of termination of employment, whether initiated by the employee or the employer.

1. Notice Period

Employees must provide written notice if they intend to terminate their employment contract. If the employer intends to terminate the contract, they must follow prescribed procedures and provide written notice to the employee.

• During the first 6 months of employment: at least 1 week’s notice.
• Longer than 6 months but less than one year of service: at least 2 weeks’ notice.
• After 1 year of employment: at least 1 calendar month’s notice.

2. Exception to Notice Periods

Notice periods mentioned above are not applicable in the case of summary dismissal following disciplinary procedures, desertion, or unauthorised absence exceeding 5 working days. Notice periods may change at the employer’s discretion. Any changes to the notice period will be agreed upon in writing by the employee and the employer. 

4. Payment in Respect of Notice 

The employer retains the right to pay the employee instead of serving the notice period.

5. Withholding Salary/Wages/Leave Pay

The employer may withhold an amount equal to the period of notice from the employee’s salary/wage/leave pay or any other money due by the employer to the employee under the following circumstances:

5.1. The employee fails to give sufficient notice of termination as per the agreement or the Act.

5.2. The employee gives sufficient notice but fails to work the notice, and the employer does not waive the notice or part thereof in writing.

6. Retirement

Upon age 55, an employee may notify the employer of their intention to retire. The employee will be obliged to retire upon reaching the age of 60, at which point the contract will automatically expire. If an employee is appointed after the retirement age mentioned above, the employer may terminate employment at any stage based on retirement.

7. Termination Procedure

Both parties agree to follow the prescribed and applicable procedures for termination. The termination notice must be provided in writing.

8. Contract Expiry

The contract will automatically expire upon the employee reaching the age of 60, as specified in the retirement clause. This policy may be subject to periodic review and updates by the employer. Employees are encouraged to familiarise themselves with this policy and seek clarification from the HR department if needed.